Mindbody Pricing Breakdown 2025: What You Actually Pay
Mindbody's pricing isn't straightforward. Here's what gyms actually pay in 2025, including the fees they don't advertise.
How Much Does Mindbody Cost in 2025?
Mindbody pricing starts at $129/month for the basic plan and goes up to $449+/month for advanced features. But the sticker price isn't the full story — transaction fees, add-ons, and payment processing add significant costs.
Mindbody Pricing Tiers (2025)
| Plan | Monthly Cost | What's Included |
|---|---|---|
| Starter | $129/month | Basic scheduling, 1 location |
| Accelerate | $269/month | Marketing tools, branded app |
| Ultimate | $449/month | Advanced reporting, AI insights |
| Ultimate Plus | Custom | Enterprise features |
Note: These prices are for fitness businesses. Salon/spa pricing differs.
Hidden Costs Beyond the Monthly Fee
Payment Processing Fees
Mindbody charges 2.75% + $0.25 per transaction for payment processing.
| Monthly Revenue | Processing Fees |
|---|---|
| $10,000 | ~$300/month |
| $25,000 | ~$720/month |
| $50,000 | ~$1,400/month |
Add-On Features
Many features cost extra:
| Add-On | Cost |
|---|---|
| Branded mobile app | $200+/month |
| Marketing suite | $100+/month |
| Additional locations | $50-100/month each |
| Premium support | $50+/month |
Staff Accounts
Additional staff logins beyond the base plan cost extra.
Total Mindbody Cost (Realistic Example)
For a gym doing $25,000/month in revenue:
| Item | Monthly Cost |
|---|---|
| Accelerate Plan | $269 |
| Payment processing (~2.75%) | ~$720 |
| Branded app | $200 |
| 2nd location | $75 |
| **Total** | **~$1,264/month** |
Annual cost: ~$15,168
What Do You Get for That Price?
Included:
- ●Class scheduling and booking
- ●Member management
- ●Basic reporting
- ●Payment processing
- ●Mobile app for members
- ●Marketing tools (higher tiers)
Not included:
- ●AI churn prediction
- ●Proactive retention tools
- ●Intelligent action queues
- ●Revenue-at-risk alerts
Mindbody tells you what happened. It doesn't predict what's about to happen.
Mindbody Alternatives (2025 Pricing Comparison)
| Software | Starting Price | AI Features |
|---|---|---|
| Mindbody | $129/month | Limited (Ultimate tier only) |
| Glofox | $110/month | Basic reporting |
| Wodify | $97/month | None |
| PushPress | $159/month | None |
| Superaxe | $97/month | Full AI included all tiers |
Is Mindbody Worth the Cost?
Mindbody makes sense if:
- ●You need a well-known, established platform
- ●You want extensive third-party integrations
- ●You're a large multi-location business
Mindbody may not be worth it if:
- ●You're cost-conscious (cheaper alternatives exist)
- ●You want AI-powered retention tools
- ●You're a single-location gym paying for features you don't use
Switching From Mindbody
Concerned about switching costs? Most modern gym software supports Mindbody data imports:
- 1.Export your member data as CSV
- 2.New software imports members, contracts, payment info
- 3.Transition happens without downtime
The migration itself typically takes 24-48 hours for a single location.
Key Takeaways
- 1.Mindbody starts at $129/month but real costs are much higher
- 2.Payment processing adds ~$300-1,400/month depending on revenue
- 3.Add-ons inflate costs quickly — branded app, marketing tools, extra locations
- 4.Realistic total: $500-1,500/month for most gyms
- 5.Alternatives exist at lower price points with comparable or better features